Event Hosting Requirements

  1. Benefits of hosting events
  2. Event opportunites
    1. State Tournament
    2. Spontaneity Competition
    3. Spontaneous Day
    4. Training Events
  3. How to submit a bid

Benefits of Site Hosting

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    • Less travel – Those near the hosting site have a shorter distance to drive to events
    • Concession sales – Hosting sites may sell food and other concessions to attendees
    • Potential recruiting tool – Show off your venue to hundreds of students!
    • Reduced registration fees – Maryland Odyssey of the Mind will reduce registration fees for teams at donated sites.

Event Opportunities

State Tournament

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The Maryland and DC Odyssey of the Mind State Tournament is the primary event of the Odyssey year. Each year dozens of teams and hundreds of students prepare for months for the opportunity to perform at the state tournament. This event typically occurs in late March or early April.

The requirements below are for an ideal competition. With fewer teams it is possible to combine competition sites and judging teams. As an organization that celebrates creativity, we certainly welcome creative proposals.

  1. Duration of event
    1. All day event (approximately 7am-7pm)
    2. Access to site for setup the night before (6pm-9pm)
  2. Problem 1 (Vehicles)
    1. Hard solid floor – non-perforated, non-tile, non-carpeted, preferably a gym.
    2. Floor must permit taping (removable gym tape).
    3. Approximately 20’ x 20’ performance space with additional space for audience and judging team.
  3. Problem 2 (Technical)
    1. Preferably a hard solid floor, but a general classroom or stage may be acceptable.
    2. Floor taping may be required (removable gym tape)
    3. Approximately 10’ x 15’ performance space with additional space for audience and judging team.
  4. Problem 3 (Classics)
    1. Preferably a stage or auditorium, but may be a classroom
    2. Approximately 7’ x 10’ performance space with additional space for audience and judging team.
  5. Problem 4 (Balsa)
    1. Hard solid floor –Cement floors are preferable. Gym floors and classrooms are acceptable
    2. Floor must permit taping (removable gym tape) and allow for weight placement (~500-1000 pounds).
    3. Approximately 10’ x 10’ performance space with additional space for audience and judging team.
    4. Needs separate area for Weigh-In – preferably a small classroom nearby, but can be contained within the room if sufficient space
    5. Availability of a nearby weight room is a plus.
  6. Problem 5 (Performance)
    1. Preferably a stage or auditorium, but may be a classroom
    2. Approximately 7’ x 10’ performance space with additional space for audience and judging team.
  7. Spontaneous
    1. Requires 4+ classrooms for spontaneous competition sites.
    2. Requires at least one large classroom for spontaneous holding.
    3. Preferably classrooms along a hallway with doors that can be secured (a second floor works best).
    4. Must be able to re-arrange desks and cover windows (We’ll put everything back in place when done!).
    5. Needs additional space for spontaneous score room.
  8. Registration / Info / Check-in
    1. Need to have an area near the entrance for checking in teams, judges and information.
    2. May be near or in concessions area
  9. Concessions / Merchandise
    1. Need a large area for teams to congregate (preferably a cafeteria).
    2. Merchandise is sold by MD Odyssey.
    3. Concessions can be sold by the hosting location.
  10. Score room
    1. Needs to be in isolated area.
  11. Officials break area
    1. Provides break area for officials with snacks / drinks / lunch.
  12. Awards Ceremony
    1. Needs to be in large auditorium or gym (capacity ~15 x number of teams).
    2. Can be combined with one of the performance sites above.
    3. Ideally an available PA system.
    4. Full AV system for displaying photos of teams is a bonus.
  13. General needs
    1. All sites need to have at least one accessible and operational power outlet.
    2. All sites need to have room for (pre)staging just outside of the competition site with room to move props in and out.
    3. Walkie Talkies – Need to communicate between sites and with host staff.
    4. Wifi – Nice to have for easy scoring, but not a requirement.
    5. School flow must permit reaching all sites without traveling through occupied competition sites.
    6. Performance sites may not contain elevators unless elevators can be disabled.
    7. Sites should have doors (preferably no more than two sets) that can be secured to reduce noise in performance site.
    8. Need floor plans / maps in advance to put in program and plan traffic flow

    Spontaneity Competition

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    The Spontaneity Competition is an opportunity for teams to try multiple spontaneous problems in a competitive setting. Teams will cycle through problems and the teams with the highest combined scores will receive an award. This event typically occurs in late February or early March.

    1. Approximately 8 hours (8am-4pm)
    2. Requires 3+ classrooms for spontaneous competition sites.
    3. Requires at least one large classroom for introductions and holding.
    4. Preferably classrooms along a hallway
    5. Must be able to re-arrange desks and cover windows (We’ll put everything back in place when done!).
    6. Needs additional space for spontaneous score room.

    Spontaneous Day

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    Spontaneous Day is an opportunity for teams to learn and practice spontaneous activities. Each team will prepare supplies to judge approximately 8 other teams. The morning group will judge 8 teams and in the afternoon will perform 8 different spontaneous problems. The afternoon will do the reverse. This event typically occurs in late January or early February.

    1. Approximately 9 hours (8am-5pm)
    2. Multiple small separate rooms (8+)
    3. Requires at least one large classroom for introductions and holding.
    4. Preferably classrooms along a hallway
    5. Must be able to re-arrange desks and cover windows (We’ll put everything back in place when done!).

    Training sessions

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    Various training events occur during the year including coaches and judges training. These events prepare coaches with the rules and methods to coach an Odyssey team and prepare judges to uniformly score teams at competition. These events occur throughout the year with Coaches Training typically in October/November and Judges Training in February/March.

    1. Approximately 6 hours (9am-3pm)
    2. Large room with seating for at least 50-75 people.
    3. Projector availability a plus
    4. Small rooms to split off into or ability to re-arrange tables to split off into corners of the room

    How to submit a bid

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    1. Select an event you wish to host
    2. Verify availability of site on event date
    3. Bids will need the following information:
      1. Site Name
      2. Site Address
      3. Site Contact Email
      4. Site Contact Phone
      5. Event to host
      6. Available dates for event
      7. Cost of hosting (preference goes to sites willing to donate sites or accept payment in kind)
      8. Description of available rooms at site
    4. Click here to submit your bid.
    5. Bid deadline is June 1st
    6. Bids will be reviewed and selected at the Maryland Odyssey of the Mind Annual Planning Meeting in late June. Bidders are welcome and encouraged to attend.

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